Bids and Requests for Proposals or Qualifications

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 CITY OF SANTA FE, Texas

INVITATION TO BID  COSFTX CSB2024-0927

Diesel Fuel Only

The City of Santa Fe seeks vendors to supply diesel fuel for city operations.  Sealed bids addressed to the Honorable Mayor and Council of the City of Santa Fe, Texas, will be received at the office of Natalie Arnett, City Secretary, P. O. Box 950, Santa Fe, TX 77510-0950 until Thursday, October 17, 2024, at 2 p.m. and then publicly opened and read in the City Council Meeting Room at the same time and date for Diesel for the initial term of one beginning October 1, 2024, through September 30, 2025, with an option to extend the contract period for two (2) additional one-year terms upon mutual agreement between the City and the contractor. 

The bids will be awarded at the regular council meeting on Thursday, October 24, 2024, at 7 p.m. The city reserves the right to award a primary contract and a secondary contract to secure a backup contractor for emergencies if the primary contractor cannot respond as needed. Specifications will be emailed to all interested vendors and are also available from City Hall, 12002 Hwy. 6, Santa Fe, Texas, or the city website at https://www.ci.santa-fe.tx.us/administration/page/bids-and-requests-proposals-or-qualifications and by request to the City Secretary at citysecretary@santafetx.gov.          

The city reserves the right to accept or reject any or all bids and to accept only those that are in the best interest of the City of Santa Fe.  The City reserves the right to revise or amend the specifications before the date set for opening bids.  Such revisions or amendments, if any, will be announced by addenda or addendum to these specifications.  Copies of such addenda so issued will be furnished to all prospective bidders. 

The unit price should reflect all charges, and the bidder shall advise if there is a minimum amount per order.  Prices quoted shall be firm for the entire term of the contract. Bidder must give full firm name and address.  Bids shall be submitted in sealed envelopes upon the blank forms provided and marked in the lower left-hand corner, “Sealed bid for diesel fuel.”  Bids cannot be altered or amended after opening time.  Any alterations made before opening must be initialed by the bidder or authorized agent.  Bids received after the time specified in the invitation will not be considered. 

Please direct any questions regarding these documents to Billy Creppon, Street Superintendent, at (409) 218-8656 or bcreppon@santafetx.gov. 

SPECIFICATIONS 

# 2  DIESEL FUEL:

FUEL SHALL MEET ALL COLONIAL PIPELINE SPECIFICATIONS.  DIESEL FUEL SHALL BE #2.  FUEL WITH ALCOHOL ADDITIVES OR EXTENDERS ARE  UNACCEPTABLE.  BID PRICE DIFFERENTIAL IN CENTS OVER RACK PRICE.  TAX EXEMPT, DO NOT INCLUDE TAX IN BID.  PRICES MUST BE BID F.O.B. OUR SANTA FE STORAGE TANKS.

PRICE DIFFERENTIAL OVER RACK PRICE =____________________________

OTHER CHARGES  (SPECIFY)                      =____________________________

______________________________________________________

Authorized Signature & Title                                  Date               

Printed Name ________________________________               

Bidder’s Contact Information:

Company Name:       _______________________________________

Company Address:   _______________________________________

Contact Person:        _______________________________________

Phone Number:         _______________________________________

e-mail address:          _______________________________________

REQUEST FOR PROPOSAL
FOR
Building Plan Review and Inspection Services
___________________________________
Request for Proposal No: COSFTX2024-1003
Date of Issue: October 7, 2024
Proposal Closing Date and Time: October 23, 2024, 3:00 p.m. by City Clock
Proposal to be PHYSICALLY RECEIVED by the City at the address below PRIOR TO Proposal Closing Date and Time above based upon City’s clock
___________________________________
RETURN COMPLETED PROPOSAL TO:
City of Santa Fe
Natalie N. Arnett, City Secretary
12002 Highway 6 | P.O. Box 950
Santa Fe, Texas 77510
______________________________________
THIS REQUEST FOR PROPOSAL (“RFP”) IS NOT A COMPETITIVE BID BASED ON PRICE ONLY. The request for proposal allows the City of Santa Fe, Texas, City Council (the “City”) to select the service provider that best meets the needs of the City, taking into consideration proposer qualifications, price, products, and service capabilities and other factors relevant to the City’s policies, programs, administrative resources, and budget.
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